Frequently Asked Questions

How can my company do business with VHEPC?

The straightforward approach to partnering with us is to win one of our publicly solicited contracts. Or if your company currently has a non-VHEPC contract, which we believe could be of strategic value, there may be an option to renegotiate new terms.
Steps you should take as a vendor:

    • Register your company in eVA (Virginia’s procurement website) and select commodity codes that will inform you of relevant state agency business opportunities.
    • Visit the Future Procurements listings on the eVA site.
    • Certify as a Department of Small Business and Supplier Diversity SWAM business if qualified.
    • Familiarize yourself with VHEPC contracts for goods and services your firm is able to provide. Know when these contracts expire and what it takes to compete.
    • Reach out to campus departments to make them aware of your firm’s offerings.
Do I have to be a VHEPC member to use VHEPC contracts?

VHEPC contracts have open, cooperative language. With vendor approval, any public or private agency can use our contracts.

    • VHEPC will provide solicitation materials and provide guidance to non-Consortium agencies.
    • You can access our public contracts through the VHEPC Public Portal.
What is the difference between VASCUPP and VHEPC?

The Virginia Association of State College and University Purchasing Professionals (VASCUPP) was established in 1992 to create cooperative procurement leverage for its higher education members. The Virginia Higher Education Procurement Consortium (VHEPC) is a newer organization, founded in 2014. They are two distinct organizations, but have a collaborative relationship. All of the VASCUPP member schools hold membership in VHEPC as well and benefit from the strategic sourcing and analytical capabilities it provides.

How can I provide feedback on customer performance, good or bad?

Please contact VHEPC contract administrator, Anu Mathew, at fah5tg@virginia.edu.